Our Governance

Here is how the SPOR Evidence Alliance is governed and structured.

Click on the categories for more information.

Organization Structure
International Advisory Committee Steering Committee Executive Committee Partnerships Committee Indigenous Peoples’ Engagement Subcommittee Training Committee Knowledge Translation Committee

International Advisory Committee

Mandate

Provides direct input to the Steering Committee

Advises on the strategic direction and long term sustainability of the SPOR Evidence Alliance

Builds new partnerships with other international and national organizations with similar goals

Reporting

Reviews and provides input on progress updates from the Steering Committee and Executive Committee

Meeting

Meets in-person, once a year during the Annual General Meeting

Steering Committee

Mandate

Provides shared strategic leadership on the direction of the SPOR Evidence Alliance (including key milestones and research and operations priorities)

Oversees distribution of available funds and resources with long term planning and careful supervision

Tracks ongoing progress and impact of the SPOR Evidence Alliance

Broadly shares and brings awareness to key activities of the SPOR Evidence Alliance and manages intellectual property

Reporting

Reports to the International Advisory Committee

Prepares progress reports every three months (monthly in first year) to the whole alliance

Meeting

Meets every month (or as needed based on project requests and timeline) by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting

Executive Committee

Mandate

Oversees day-to-day operations of the SPOR Evidence Alliance

Manages communication across the SPOR Evidence Alliance

Manages service request intake process including prioritization of research and project completion

Facilitates all research, knowledge translation and training activities

Collects information on how the funds were spent, as well as key achievements and milestones

Reporting

Reports to the Steering Committee and the International Advisory Committee

Prepares progress reports every three months for the Steering Committee and the International Advisory Committee

Meeting

Meets every 2 weeks (or as needed) by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting

Partnerships Committee

Mandate

Encourages and promotes engagement of patients and other knowledge users (e.g., clinical practice guideline producers, policy-makers, professional organizations, and healthcare managers) in research

Supports and grows existing partnerships of the SPOR Evidence Alliance, including review and selection of new member applications

Tracks engagement to make sure patients’ voices are heard in all activities of the SPOR Evidence Alliance

Reporting

Reports to the Steering Committee

Prepares 1-page brief progress updates every three months

Meeting

Meets every 3 months by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting

Indigenous Peoples’ Engagement Subcommittee

Mandate

Ensures that Indigenous partners are ethically engaged on projects directly affecting their communities

Ensures all activities abide by the OCAP (ownership, control, access and possession) principles and Inuit principles of Inuit Qaujimajatuqangit

Promotes meaningful and appropriate integration of Indigenous perspectives into the way knowledge is synthesized and shared by the SPOR Evidence Alliance

Identifies and pursues strategies to ensure that research projects are grounded in cultural safety for Indigenous communities

Reporting

Reports to the Steering Committee

Prepares 1-page brief progress updates every three months

Meeting

Meets every 3 months by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting

Training Committee

Mandate

Develops, implements and evaluates all capacity-building initiatives, such as identifying training/ mentorship opportunities and recruiting new trainees

Conducts annual assessments of trainee progress and all training activities

Reporting

Reports to the Steering Committee

Prepares 1-page brief progress updates every three months

Meeting

Meets every 3 months by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting

Knowledge Translation Committee

Mandate

Develops, implements and evaluates the knowledge translation strategy for all SPOR Evidence Alliance research activities

Provides input on commercialization of intellectual properties arising from research through the SPOR Evidence Alliance

Reporting

Reports to the Steering Committee

Prepares 1-page brief progress updates every three months

Meeting

Meets every 3 months by telephone/ web conference

Meets in-person, once a year during the Annual General Meeting


 

Our Guiding Principles

  • We nurture an inclusive governance structure with an open call to all our members to serve on the committees and sub-committees when a seat becomes available
  • We ensure a balanced representation of gender, geographic location (i.e. Central Canada, Northern Canada, Western Canada and Eastern Canada), official languages (i.e. English and French), and type of member (i.e. patients, policy makers, clinicians, researchers, trainees) across all our committees and subcommittees
  • We aim for consensus (i.e. seek agreement on a decision through discussion) and use voting when an agreement cannot be reached
  • We maintain transparency by making all information on key decisions and progress updates publicly available on the website
  • We offer and encourage strong mentorship within and beyond our members and partners
  • We have clearly defined roles and responsibilities for all our committees and subcommittees with shared input from our members on the terms of reference  (i.e. document describing the purpose of the committee/ subcommittee and how our members should conduct their business)

 


 


How We Maintain Accountability

  • We publish an annual report on the website with information on  how the funds were spent, as well as our achievements and milestones
  • We track our progress closely and make changes to our direction and approach as needed
  • We publish a 1-page protocol brief (i.e. summary of our proposed plan) for all our projects on the website, register protocols with open-access databases (e.g. PROSPERO, Open Science Framework), publish our results in open-access journals or make the pre-publication version of the manuscript freely available, prepare research briefs (i.e. summary of key findings), and prepare knowledge translation products for our target audience
  • We closely adhere to the International Committee of Medical Journal Editors (ICMJE) and the CRediT (Contributor Roles Taxonomy) recommendations for authorship and acknowledgement of contributions for all our research projects

 

 


 


How We Manage Conflicts and Competing Interests

  • We DO NOT accept any funding from private industry (e.g. pharmaceutical companies, medical device manufacturers) to support research activities when answering research questions for knowledge users (i.e. individuals or organizations who use research evidence to inform decisions)
  • All our members must complete annual statements of competing interests, which are then posted on our website
  • At the beginning of each research project, all individuals involved in the project must also complete statements of competing interests
  • We encourage and nurture open communication and respectful relationships in all our business and resolve conflicts in confidence and with diplomacy